Papers for the DPC Board Meeting – Monday 5th December 2023

Held online at 13:30

Agenda   DPC1223A

• Welcome and introductions

  • Apologies received

  • Conflicts of Interests

• Notes of the Previous Meeting 29/09/23 and Actions (DPC1123B)

  • Matters arising

• Risks

  • Operational Risks (Verbal Update)

• Accounts

  • Annual Report, Financial Year 2022-23 (DPC1123D)

  • Audit Report, Financial Year 2022-23 (DPC1123E)

  • Management Accounts to 31st October 2023 (DPC1123F)

  • Emissions to 31st October 2023 (DPC1123G)

• Financial Forecast

  • Financial Forecast to 2027 (DPC1123H confidential)

• Approvals and Proposals

  • DPC Americas (Verbal Update)

  • DPC Netherlands (Verbal Update)

  • Nomination of New Chair

• Membership

  • New Members and New Enquiries

• Council Matters

  • Management and Governance Sub-Committee Q4 (DPC1123I)

• Notifications

  • Supporters Update

  • Digital Asset Registers

  • Novice to Know How Updates

  • Digital Preservation Handbook 3.0

• Staffing

  • Future Proofing the DPC (Verbal update)

• Date of Future Meetings

  • Rotation of Directors

  • AGM Tuesday 5th December 2023

• AOB

• Thanks and Close

Papers for the DPC Board Meeting – Friday 29th September 2023

Held online at 14:00

Agenda    DPC0923A

• Welcome and introductions

  • Apologies received

  • Conflicts of Interests

• Notes of the Previous Meeting 23/06/23 and Actions (DPC0923B)

  • Matters arising

• Risks

  • Operational Risks (Verbal Update)

  • Strategic Risks (DPC0923C)

• Accounts

  • Management Accounts to 31 st July2023 (DPC0923D)

  • Management Accounts to 31st August 2023 (DPC0923E)

• Financial Forecast

  • Financial Forecast to 2027 (DPC0923F confidential)

• Approvals and Proposals

  • Resolution DPC09231: To Amend Article 37 of the DPC’s Articles of Association: ‘With exception of the Executive Director and Financial Director, a director serves a maximum of six years but is then required to take a compulsory break of one year from being a director.’

  • Climate Action Plan (DPC0923G)

• Membership

  • New Members and New Enquiries

• Council Matters

• Notifications

  • Supporters Update

  • Digital Asset Registers

  • DPC Americas

  • DPC Netherlands

• Staffing

  • Future Proofing the DPC (Verbal update)

• Date of Future Meetings

  • Rotation of Directors and Chair 2024

  • Board Monday 4th December 2023

  • AGM Tuesday 5th December 2023

• AOB

• Thanks and Close

Papers for the DPC Board Meeting – Friday 23rd June 2023

Held Online at 09:30

Agenda     DPC0623A

• Welcome and introductions

  • Apologies received

  • Conflicts of Interests

• Notes of the previous meeting 14/04/23 (DPC0623B) and Action Items

  • Matters arising

• Risks

  • Risk Management (verbal update)

  • Strategic Risks (DPC0623C)

• Accounting

  • Management Accounts to 30th April 2023 (DPC0623D)

  • Climate Action Plan and Carbon Audit (verbal report)

• Financial Forecast

  • Budget Proposal FY2023-4 (DPC0623E)

  • Financial Forecast to 2027 (DPC0623F confidential)

  • Alternative Budget and supForecast to 2027 (DPC0623G confidential)

• Membership

  • New Members

  • New Enquiries

  • Supporters and Allied Organizations

• Council Matters

• Approvals and Proposals

  • Supporter Program 2023-4 (DPC0623H)

  • Registry Services Project (DPC0623I)

• Notifications

• Staffing

  • Future Proofing the DPC (Verbal update)

• Date of Future Meetings

  • Friday 29th September 2023

  • Monday 4th December 2023

• AOB

• Thanks and Close

Papers for the DPC Board Meeting – Tuesday 14th April 2023

Held Online at 13:00

Agenda      DPC0423A

• Welcome and introductions

  • Apologies received and Conflicts of Interest

  • Register of Directors’ Interests

  • Appointment and Resignations of Directors:

  • Resolution DPC04231: That Michelle Donoghue, Vicky Plaine and Alicia Wise be appointed to the DPC Board with effect from 15th April 2023.

• Notes of the previous meeting 7/12/21 (DPC0423B) and Action Items

  • Matters arising

• Risks

  • Risk Register (verbal update)

  • Strategic Risks (verbal update)

• Accounting

  • Management Accounts to 28th February 2023 (DPC0423C)

• Financial Forecast

  • Subscription Rates and Other Financial Targets 2023-24 (DPC0423D)

  • Financial Forecast to 2027 (DPC0423E confidential)

• Membership

  • New Members

  • New Enquiries

  • Supporters and Allied Organizations

• Council Matters

  • Management and Governance Sub-Committee 5 th April 2023 (DPC0423F)

• Approvals and Proposals

  • DPC in the Americas (DPC0423G)

  • DPC office in the Netherlands (verbal report)

• Notifications

  • Novice to Know How 3 Project (verbal update)

  • Open Book Futures (formerly ‘COPIM’ Project, verbal update)

• Staffing

  • Future Proofing the DPC ((DPC0423H)

• Date of Future Meetings

  • Friday 23rd June 2023

• AOB

• Thanks and Close

Papers for the DPC Board Meeting – Monday 5th December 2022

Held Online at 14:00

Agenda  DPC1222A

• Welcome and introductions

  • Apologies received and Conflicts of Interests

  • Register of Directors’ Interests (update for 2022-3)

• Notes of the previous meeting 14/06/22 (DPC1222B) and Action Items 

  • Matters arising

• Risks

  • Risk Register (Verbal Update)

• Accounts

  • Draft Annual Report, Financial Year End 2021-2 (DPC1222C)

  • Audit Feedback Report 2021-2 (DPC1222D)

  • Management Accounts to 31st October 2022, including income and expenditure DPC Australasia and Asia Pacific (DPC1222E)

  • iPres 2022 Draft Income and Expenditure Report (DPC1222F)

• Financial Forecast

  • Financial Forecast to 2027 (DPC1222G)

• Membership

  • Honorary Personal Membership 2022 (DPC Fellows)

  • New Members

  • New Enquiries

  • Supporters

  • Historic Memoranda of Understanding (Allied Organizations)

• Matters Arising from Council

• Approvals Proposals and Notifications

  • Updated Board Terms of Reference 20022-27 (DPC1222H)

  • Updates to Sub-Committee and Council Terms of Reference

  • Open Book Project

  • Novice to Know How 3

• Staffing

  • Annual Appraisals

  • Staff in the Netherlands and in Australia

  • Staffing Plan and Consultation 2022-27

• Dates of future meetings

• AOB

  • Rotation and election of directors

Papers for the DPC Board Meeting – September 2022

Recognizing the unusual amount of work represented by the iPres conference in September 2022, the Board decided to forego its scheduled meeting and to gather informally on the fringes of the conference. The requirement for transparency and reporting cannot be fully set aside so a briefing was prepared to keep directors informed of significant risks and financial movements in the period June to September 2022. Directors were invited to ask any questions relating to this briefing pack and, at their discretion, arrange an informal online meeting to discuss matter arising.

Papers for the DPC Board Meeting – Tuesday 14th June 2022

Held Online at 14:00

Agenda   DPC0622A

• Welcome and introductions

  • Apologies received and Conflicts of Interests

  • Register of Directors’ Interests

• Notes of the previous meeting 24/03/22 (DPC0622B) and Action Items 

  • Matters arising

• Risks

  • Risk Register ( DPC0622C )

  • Strategic risks (verbal update)

• Accounts

  • Management Accounts to 30th April 2022, including income and expenditure DPC Australasia and Asia Pacific (DPC0622D)

• Financial Forecast

  • Updated iPres 2022 Budget (DPC0622E)

  • Budget FY 2022-23 (DPC0622F)

  • Financial Forecast to 2027 (DPC0622G confidential)

• Membership

  • New Members

  • New Enquiries

  • Supporters

• Matters Arising from Council

  • New Strategic Plan

  • Sustainable Growth and Internationalisation

    • Variable Fees

    • DPC North America

  • Sustainable Structures and Operations

  • Historic Memoranda of Understanding (Inter-University Consortium for Political and Social Research 2008, Library of Congress 2004, NCDD 2018, Nestor 2012, National Library of Australia 2003, Open Planets Foundation 2013)

• Approvals Proposals and Notifications

• Staffing

  • Head of DPC Australasia and Asia Pacific

  • Covid 19 update

• Dates of future meetings

• AOB

Papers for the DPC Board Meeting – Tuesday 14th June 2022

Held Online at 14:00

Agenda    DPC0322A

• Welcome and introductions

  • Apologies received and Conflicts of Interests

  • Register of Directors’ Interests

  • Resolution to appoint Edith Halvarsson and Leslie Johnson with effect 25th February 2022

• Notes of the previous meeting 7/12/21 (DPC0322B) and Action Items

  • Matters arising

• Risks

  • Risk Register ( DPC0322C )

  • Strategic risks (verbal update)

• Accounts

  • Management Accounts to 31 st January 2022, including income and expenditure DPC Australasia and Asia Pacific (DPC0322D)

• Financial Forecast

  • Subscription Rates and Other Financial Targets 2022-3 (DPC0322E) 

  • iPres 2022 Budget (DPC0322F)

  • Financial Forecast to 2026 (DPC0322G confidential)

• Membership

  • New Members

  • New Enquiries

  • Supporters

• Matters Arising from Council

  • Management and Governance Sub-Committee 25th November (DPC0322H)

• Approvals and Proposals

  • Endangered Archives Project (ARCW / NLW)

• Notifications

  • Memorandum of Understanding with University of Melbourne (DPC0322I)

• Staffing

  • Head of DPC Australasia and Asia Pacific

  • Community Engagement Manager

  • Covid 19 update

• Dates of future meetings

• AOB

Papers for the DPC Board Meeting – Monday 6^th December 2021

Held Online at 14:00

Agenda  DPC1221A

• Welcome and introductions

  • Apologies received and Conflicts of Interests

  • Register of Directors’ Interests

• Minutes of the previous meeting 15/06/21 (DPC1221B ) and Action Items

  • Matters arising

• Risks

  • Risk Register (  DPC1221C  )

  • Strategic risks (Verbal Update)

• Accounts

  • Management Accounts to 31^st July 2021 (DPC1221D)

  • Audit Findings 2020-1 (DPC1221E)

  • Management Accounts to 31st October 2021 (DPC1221F) (Including income and expenditure DPC Australasia and Asia Pacific)

• Financial Forecast

  • Financial Forecast to 2026 (DPC1221G confidential)

• Membership

  • New and Retiring Members

  • New Enquiries

  • Supporters

• Council Matters

  • Management and Governance Sub-Committee 25th November (DPC1221H)

• Approvals and Proposals

  • DPC Australasia and Asia Pacific (DPC1221I)

  • SCARVES Proposal (DPC1221J)

• Notifications

• Staffing

  • Community Engagement Manager / Administration Manager

  • Covid 19 Update

• Dates of future meetings

• AOB

Papers for the DPC Board Meeting – Tuesday 7^th September 2021

Held Online at 13:00

Agenda  DPC0921A

• Welcome and introductions

  • Apologies received and Conflicts of Interests

  • Register of Directors’ Interests

• Minutes of the previous meeting 15/06/21 ( DPC0921B ) and Action Items

  • Matters arising

• Risks

  • Risk Register (  DPC0921C )

  • Strategic risks (Verbal Update)

• Accounts

  • Management Accounts to 31^st July 2021 (DPC0921D)

  • Income and Expenditure DPC Australasia and Asia Pacific to 31^st May (DPC0921E)

  • Budget for FY 2021-2022 (DPC0921F)

• Financial Forecast

  • Financial Forecast to 2023 (DPC0621G confidential)

• Membership

  • New and Retiring Members

  • New Enquiries

    • RDA Friendship Agreement

  • Supporters

• Council Matters

  • Management and Governance Sub-Committee 2^nd June (DPC 0921H)

• Approvals and Proposals

  • Charitable status (Verbal Report)

  • Management Consultancy (DPC0921I)

• Notifications

• Staffing

  • Head of Administration and Finance

  • Community Engagement Manager / Administration Manager

  • Annual Performance and Development Review

  • Covid 19 Update

• Dates of future meetings

• AOB

Papers for the DPC Board Meeting – Tuesday 15^th June 2021

Held Online at 13:00 

Agenda  DPC0621A

• Welcome and introductions

  • Apologies received and Conflicts of Interests

• Minutes of the previous meeting 16/03/21 (  DPC0621B ) and Action Items

  • Matters arising

• Risks

  • Risk Register (  DPC0621C )

  • Strategic risks (Verbal Update)

• Accounts

  • Management Accounts to 30^th April 2021 and Budget (DPC0621D)

  • Income and Expenditure DPC Australasia and Asia Pacific to 31^st May (DPC0631E)

  • Budget for FY 2021-2022 (DPC0621F)

• Financial Forecast

  • Financial Forecast to 2023 (DPC0621G / DPC0621H confidential)

• Membership

  • New Members

  • New Enquiries

  • Supporters

• Council Matters

  • Management and Governance Sub-Committee 2nd June (DPC0621I)

• Approvals and Proposals

  • Charitable status (Verbal Report)

• Notifications

• Staffing

  • Business Manager / Head of Finance and Sustainability

  • Training Officer

  • Covid 19 update

• Dates of futre meetings

• AOB

Papers for the DPC Board Meeting – Tuesday 16^th March 2021

Held Online at 13:15

Agenda  DPC0321A

• Welcome and introductions

  • Apologies received and Conflicts of Interests

• Minutes of the previous meeting 01/12/20 (  DPC0321B ) and Action Items

  • Matters arising

• Risks

  • Risk Register (  DPC0321C )

  • Strategic risks (Verbal Update)

• Accounts

  • Management Accounts to 28^th Feb 2021 and Budget (DPC0321D) (including income expenditure for DPC Australia to 28^th Feb)

• Financial Forecast

  • Subscription Rates and Other Financial targets 2021-22 (DPC0321E)

  • Financial Forecast to 2023 (DPC0321F / DPC0321G confidential)

• Membership

  • New Members

  • New Enquiries

  • Supporters

• Council Matters

  • Management and Governance Sub-Committee 9^th March (DPC0321H)

• Approvals and Proposals

  • Charitable status (Verbal Report)

  • Update to Sub-Committee Terms of Reference and Membership (Verbal Report)

• Notifications

• Staffing

  • Administration Manager

  • Digital Preservation Analyst

  • Business Manager / Head of Finance and Sustainability

  • Covid 19 update

• Dates of future meetings

• AOB

Papers for the DPC Board Meeting – Tuesday 3^rd December 2019

Senate House, University of London, Malet Street, London WC1E 7HU at 11:00

Agenda   DPC1219A 

• Welcome and introductions

  • Apologies received and Conflicts of Interests

• Minutes of the previous meeting 18/06/19 ( DPC1219B ) and Action Items

  • Matters arising

• Risks

  • Risk Register ( DPC1219C )

  • Strategic risks: VAT and Brexit (Verbal Update)

• Accounts

  • Auditors Report (DPC1219D)

  • End of Year Accounts 2018-2019 (DPC1219E)

  • Management Accounts to 31^st Oct 2019 and Budget (DPC1219F)

• Financial Forecast

  • Financial Forecast to 2023 (DPC1219G / DPC1219H confidential)

• Membership

  • New Members

  • New Enquiries

  • New Supporters

• Council Matters

  • Management and Governance Sub-Committee (DPC1219I)

• Approvals and Proposals

  • Memorandum of Understanding with the University of Melbourne (DPC1219J)

  • TNA: Novice to Ninja Project (DPC1219K)

  • NDA/Sellafield: Database Preservation Research Project (DPC1219L)

  • TNA Risk Management Project (Verbal report)

  • Charitable status (Verbal report)

• Notifications

• Staffing

  • Administration Officer

  • Training Officer (Temporary)

  • Flexible working and related

• Dates of future meetings

  • Dates to be agreed for 2020 year

• AOB

  • Directors retiring / to be appointed

Papers for the DPC Board Meeting – Monday 9^th September 2019

Rutherford Appleton Laboratory, Harwell Campus, Didcot, OX11 0QX at 13:00

Agenda  DPC0919A

• Welcome and introductions

  • Apologies received

  • Conflicts of interests

• Minutes of the previous meeting 18/06/19 ( DPC0919B ) and Action Items

  • Matters arising

• Risks

  • Risk Register ( DPC0919C )

  • VAT

  • Brexit

• Accounts

  • Management Accounts to 31^st July 2019 (DPC0919D)

  • Revised Budget Plan FY 2019-20 (DPC0919E)

  • 2018-19 Audit Update

• Financial Forecast

  • Financial Forecast to 2023 (DPC0919F confidential)

• Membership

  • New Members

  • New Enquiries

  • New Supporters

• Council Matters

  • Management and Governance Sub-Committee (DPC0919G)

• Approvals and Proposals

  • Draft Memorandum of Understanding with the University of Melbourne (DPC0919H)

  • Charitable status

  • TNA Risk Management Project

• Notifications

  • Bristol University Policy Development Project

  • Glasgow University Masters Project

• Staffing

• Dates of future meetings

  • September 2^nd (Dublin) Digital Preservation Anonymous

• November 7^th (Global Event) World Digital Preservation Day

• December 3^rd (London) Executive Board, Representative Council and AGM

(bold indicates where Board Directors are required)

• AOB

Papers for the DPC Board Meeting – Tuesday 18^th June 2019

Milstein Room, The University Library, West Road, Cambridge CB3 9DR at 13:00

Agenda  DPC0619A

• Welcome and introductions

  • Apologies received

  • Conflicts of interests

• Minutes of the previous meeting 21/03/19 ( DPC0619B ) and Action Items

  • Matters arising

• Risks

  • Risk Register ( DPC0619C )

  • VAT

  • Brexit

• Accounts

  • Management Accounts (DPC0619D)

  • Budget Plan FY 2019-20 (DPC0619E)

• Financial Forecast

  • Financial Forecast to 2023 (DPC0619F confidential)

• Membership

  • New Members

  • New Enquiries

  • New Supporters

• Council Matters

• Approvals and Proposals

  • Sponsored memberships (DPC0619G)

  • Charitable status (DPC0619H)

• Notifications

  • COPIM Project

• Staffing

• Dates of future meetings

  • July 2^nd (Dublin) Digital Preservation Futures Community Forum

  • July 2^nd (Dublin) Digital Preservation Anonymous

  • July 3^rd (Dublin) Advocating for Digital Preservation

  • July 8^th (York) Preservation Action Registries

  • July 18^th (London) Web Archiving and Preservation Task Force

  • September 9^th (Didcot) Executive Board and Representative Council

  • November 7^th (Global Event) World Digital Preservation Day

  • December 3^rd (London) Executive Board, Representative Council and AGM

(bold indicates where Board Directors are required)

• AOB

Papers for the DPC Board Meeting – Thursday 13^th March 2019

Room 1130, National Library of Scotland, George IV Bridge, Edinburgh, Scotland EH1 1EW at 13:00

Agenda  DPC0319A

• Welcome and introductions

  • Apologies received

  • Conflicts of interests

• Minutes of the previous meeting 13/12/19 ( DPC0319B ) and Action Items

  • Matters arising

• Risks

  • Risk Register (DPC0319C)

  • VAT

  • Brexit

• Accounts

  • Management Accounts to 31^st January 2019 (DPC0319D)

• Financial Forecast

  • Subscription and other income targets 2019-20 (DPC0319E)

  • Financial Forecast to 2023 (DPC0319F confidential)

• Membership

  • New Members

  • New Enquiries

  • New Supporters

• Council Matters

• Approvals

  • Terms of Reference ( DPC0319G )

  • Sub-Committee Memberships ( DPC0319H )

• Staffing

• Dates of future meetings

  • June 18^th (Cambridge) Executive Board and Representative Council

  • September 9^th (Didcot) Executive Board and Representative Council

  • December 3^rd (London) Executive Board, Representative Council and AGM

  • March 28^th (online) Members’ Lounge (and the last Thursday of each month)

  • April 16^th (London) Preserving Moving Image & Sound: a DPC Briefing Day

  • May 7^th (London) Software Preservation

  • May 29^th (Birmingham) Financial Planning for Digital Preservation

  • July 8^th (York) Preservation Action Registry

  • November 7^th (Worldwide) World Digital Preservation Day

• AOB

Papers for the DPC Board Meeting – Tuesday 1^st December 2020

Held Online at 13:00 

Agenda  DPC1220A

• Welcome and Introductions

  • Apologies received and Conflicts of Interest

• Minutes of the previous meeting 07/09/20 (  DPC1220B ) and Action Items

  • Matters arising

• Risks

  • Risk Register (  DPC1220C )

  • Strategic risks (Verbal Update)

• Accounts

  • Auditors Report (DPC1220D)

  • End of Year Accounts 2018-2019 (DPC1220E)

  • Management Accounts to 31^st Oct 2019 and Budget (DPC1220F) with updated income expenditure for DPC Australia to 31^st Oct (DPC1220G)

• Financial Forecast

  • Financial Forecast to 2023 (DPC1220H / DPC1220I confidential)

• Membership

  • New Members

  • New Enquiries

  • New Supporters

• Council Matters

  • Management and Governance Sub-Committee (DPC1220J)

• Approvals and Proposals

  • NDA Phase 2 Project (DPC1220K)

  • MoU between DPC and University of Melbourne (DPC1220L)

  • Charitable status (Verbal Report)

• Notifications

• Staffing

  • Administration Officer

  • Training Officer (Temporary)

  • Covid 19 update

• Dates of future meetings

  • Dates to be agreed for 2021 year

• AOB

  • Directors retiring / to be appointed

Papers for the DPC Board Meeting – Monday 7^th September 2020

Held Online at 13:15

Agenda  DPC0920A

•  Welcome and Introductions

  • Apologies received and Conflicts of Interests

• Minutes of the previous meeting 22/06/20 (  DPC0920B ), adjournment 02/07/20 (  DPC0920C ) and Action Items

  • Matters arising

• Risks

  • Risk Register (  DPC0920D )

• Accounts

  • Management Accounts to 31^st July 2020 (Year-End) (DPC0920E) 

  • Audit Plan and Annual Report (Verbal Report)

  • Updated Budget Plan (DPC0920F)

  • Subscriptions 2020-1 (Verbal Report)

• Financial Forecast

  • Financial Forecast to 2023 (DPC0920G / DPC0920H confidential)

• Membership

  • New Members

  • Consortial membership

  • New Enquiries

  • New Supporters

• Council Matters

  • Strategic Plan 2022-7

  • Management and Governance Sub-Committee (DPC0920I)

• Approvals and Proposals

  • VAT Registration (DPC0920J)

  • NDA Phase Two (Verbal Update)

• Notifications

  • EOSC Project

  • RMICT DP Review

  • Charitable Status (Verbal Update)

• Staffing

  • Annual Reviews

  • Update on working arrangements and routes out of lockdown

• AOB

• Dates of future meetings

  • WeMissIPRES, 22-24^th September

  • Digital Preservation Awards: 5^th November 2020

  • World Digital Preservation Day: 5^th November 2020 (Global Event)

  • Board, Council and AGM: 1^st December 2020 (London)

Papers for the DPC Board Meeting – Monday 22^nd June 2020

Held Online at 13:00 

Agenda  DPC0620A

• Welcome and introductions

  • Apologies received and Conflicts of Interests

• Minutes of the previous meeting 01/04/20 (  DPC0620B ) and Action Items

  • Matters arising

• Risks

  • Risk Register (  DPC0620C )

  • Strategic risks (Verbal Update)

• Accounts

  • Management Accounts to 31^st May 2020 (DPC0620D)

  • Subscriptions 2020-1 (DPC0620E)

  • Budget Plan (DPC0620F)

• Financial Forecast

  • Financial Forecast to 2023 (DPC0620G / DPC0620H confidential)

• Membership

  • New Members

  • New Enquiries

  • New Supporters

• Council Matters

  • Management and Governance Sub-Committee (DPC0620I)

• Approvals and Proposals

  • Charitable Status and Review of Articles (DPC0620J)

  • RESOLUTION DPC0620-1

• Notifications

  • Digital Preservation Awards

  • Novice to Know How Extension

  • EOSC project

• Staffing

  • Research Officer and Training Officer

  • Update on working arrangements

  • Routes out of lockdown

• AOB

• Dates of future meetings

  • DPC Unconference ‘Connecting the Bits’ (23^rd June)

  • A Guide to Procurement in Digital Preservation (24^th June)

  • Preserving Semi-current Records (15^th July) Document 

  • Quantifying Digital Preservation Risks (17^th and 27^th July)

  • Database Preservation 29^th July

  • Holiday - August

  • Board and Council: 7^th September 2020 (Harwell, Oxfordshire)

  • Digital Preservation Awards: 5^th November 2020

  • World Digital Preservation Day: 5^th November 2020 (Global Event)

  • Board, Council and AGM: 1^st December 2020 (London)

Papers for the DPC Board Meeting – Wednesday 1^st April 2020

Held Online at 11:00

Agenda  DPC0302A

• Welcome and introductions

  • Apologies received and Conflicts of Interests

  • Election of Director (Paul Stokes)

• Minutes of the previous meeting 03/12/19 (  Minutes ) and Action Items

  • Matters arising

• Executive Director's Report

  • Activity Report and Forward Workplan (DPC0320B)

  • Melbourne Office (verbal update)

  • Charitable Status

• Financial Matters

  • Management Accounts to 31^st Oct 2019 and Budget (DPC0320C)

  • DPC Australasia (verbal report)

  • Income targets 2020-21 (DPC0320D)

  • Financial Forecast to 2023 (DP0302E confidential)

• Contingency Plans

  • #DPConnect

  • Webinar and Webcast recordings

  • Briefing Days and other Face to Face Events

  • Connecting the Bits 2020

• Staffing Matters

• Dates of future meetings

  • Board and Council: 22^nd June 2020 (London)

  • Unconference: adjacent to the Board (ie 22, 23 or 24 June)

  • Board and Council: 7^th September 2020 (Harwell, Oxfordshire)

  • Digital Preservation Awards: 4^th November 2020 (Luxembourg)

  • World Digital Preservation Day: 5^th November 2020 (global event)

  • Board, Council and AGM: 1^st December 2020 (London)

• AOB

Papers for the DPC Board Meeting – Thursday 13^th December 2018

Room G21A, Senate House at the University of London, Malet Street, London, England at 11:00

Agenda   DPC1218A

• Welcome and introductions

  • Apologies received

  • Conflicts of interests

• Minutes of the previous meeting 20/09/18 ( DPC1218B ) and Action Items

  • Matters arising

• Risks and Opportunities

  • Risk Register ( DPC1218C )

  • Guidance on VAT (DPC1218D)

• Accounts

  • Accounts for Financial Year 2017-18 (DPC1218E)

  • Audit Report (DPC1218F)

  • Management Accounts to end of November 2018 (DPC1218G)

• Financial Forecast

  • Financial Forecast to 2023 (DPC1218H confidential)

• Membership

  • New Members

  • New Enquiries

  • New Supporters

• Council Matters

  • Recruitment and Rotation of Directors

• Approvals

  • Appointment of Auditor

• Staffing

  • Recruitment of Head of Good Practice and Standards

• Dates of future meetings

• Executive Board and Representative Council 2019 (tbc)

(Board Directors especially invited to those in Bold)

• AOB

Papers for the DPC Board Meeting – Thursday 20^th September 2018

Bahari Room, Weston Library, Broad Street Oxford, England at 13:00

Agenda  DPC0918A

• Welcome and introductions

  • Apologies received

  • Conflicts of interests

• Minutes of the previous meeting 13/06/18 ( DPC0918B ) and Action Items

  • Matters arising

• Risks and Opportunities

  • Risk Register ( DPC0918C )

• Management Accounts

  • Management Accounts to end of July 2018 (DPC0918D)

  • End of financial year and audit preparations

• Financial Forecast

  • Updated Budget Plan 2018-19 (DPC0918E)

  • Financial Forecast to 2022 (DPC0918F confidential)

• Membership

  • New Members

  • New Enquiries

  • New Supporters

• Council Matters

  • Matter arising from earlier meeting

• Approvals

  • Audit tender

• Staffing

  • Recruitment of Head of Good Practice and Standards

  • Annual Staff Review

• Dates of future meetings

  • World Digital Preservation Day, 29^th November

  • Digital Preservation Awards, Amsterdam 29^th November

  • Board and Council 13^th December (London)

  • Annual General Meeting 13^th December (London)

(Board Directors especially invited to those in Bold)

• AOB

Papers for the DPC Board Meeting – Wednesday 13^th June 2018

McKechnie Room, Senate House, University of Glasgow, 10 University Gardens, Glasgow, Scotland at 14:30

Agenda  DPC0618A

• Welcome and introductions

  • Apologies received

  • Conflicts of interests

• Minutes of the previous meeting 11/04/18 ( DPC0618B ) and Action Items

  • Matters arising

• Risks and Opportunities

  • Risk Register ( DPC0618C )

• Management Accounts

  • Management Accounts to end of May 2018 (DPC0618D)

• Financial Forecast

  • Budget Plan 2018-19 (DPC0618E)

  • Financial Forecast to 2022 (DPC0618F)

• Membership

  • New Members

  • New Enquiries

• Council Matters

  • Matter arising from earlier meeting

• Approvals

  • Audit tender

• Staffing

• Dates of future meetings

  • So Long and Thanks for All the Bits, York 3^rd July

  • World Digital Preservation Day, 29^th November

• Digital Preservation Awards, Amsterdam 29^th November

(Board Directors especially invited to those in Bold)

• AOB

Papers for the DPC Board Meeting – Wednesday 11^th April 2018

Room 234, Senate House, University of London, Malet Street, London WC1E 7HU, England at 13:00

Agenda  DPC0418A

• Welcome and introductions

  • Apologies received

  • Conflicts of interests

  • Terms of Reference (DPC0418B)

• Minutes of the previous meeting 13/09/17 (  DPC0418C ) and Action Items

  • Matters arising

• Risks and Opportunities

  • Risk and Opportunity Register (DPC0418D)

• Management Accounts

  • Management Accounts to end of March 2018 (DPC0418E)

• Financial Forecast

  • Financial Targets FY 2018-9 and beyond (DPC0418F)

  • Financial Forecast to 2022 (DPC0418G)

• Membership

  • New Members

  • New Enquiries

  • Friendship Agreements

    • NDE (formerly NCDD) (DPC0418H)

• Council Matters

  • Sub-Committee Terms of Reference ( DPC0418I )

• Approvals

  • NDA Digital Preservation Initiative (DPC0418J)

• Dates of future meetings

  • JISC RDSS Workshop, Bristol 31^st May

  • Unconference ‘Connecting the Bits’, Glasgow 12^th June

  • Council and Executive Board, Glasgow 13^th June

• AOB